Search the site


US Administrative & Financial AssistantPittsburgh, United States

Posted 30 July 2021

The Opportunity

Our Finance team are responsible for the financial planning and management activities of the business. This includes - Reporting, Budgeting and Accounting. Our Pittsburgh office is looking to recruit an Administrative & Financial Assistant. The successful individual will provide administrative support for the Pittsburgh office, and provide bookkeeping assistance to the Financial Accountant.

Candidates will need to have excellent organization skills and the ability to handle many projects concurrently, whilst still maintaining attention to detail. The ability to communicate effectively across the teams will be key to the success of this role. Ideally candidates will have prior bookkeeping, and other general ledger accounting skills, with prior experience of bank reconciliations and other balance account reconciliations. Previous experience of using accounting software systems and platforms, such as Great Plains and QuickBooks will be highly desirable.


Responsibilities of the Administrative & Financial Assistant will include:

  • Office support for office activities: calendar management, support expense reports preparation, and other miscellaneous functions
  • Responsible for ordering and maintaining office supplies
  • Manage office/building facilities issues, repairs, maintenance calls
  • Arrange or coordinate travel on an as needed basis (Pittsburgh visitors, interviewees, etc.)
  • Support for maintenance and management of office equipment such as copier and printer services, phones, internet, etc. Coordinate with IT to support the issuance of new employee laptops
  • Monthly filing of various copyrights with the US patent office
  • Assist the Financial Accountant with the monthly processing of employee expense reports
  • Provide administrative support for the Company’s employee benefit plans, payroll state registrations and filings and business office insurance requirements
  • Assist with miscellaneous financial projects on an as needed basis
  • Performing other related duties as assigned

About you – What skills and experience are we looking for?

  • Experience with Microsoft Office
  • Experience in a professional office setting
  • Knowledge of office operations and back-office responsibilities
  • Exposure working across multi-locations with different cultures
  • Goal-oriented; able to operate efficiently, effectively, and professionally within a fast paced, dynamic and results driven business environment
  • Approachable, with a positive and collaborative attitude
  • Corporate awareness, able to understand the wider business context and demonstrate a commitment to supporting cross-organisational activities
  • Willingness to execute the details; hands-on approach with willingness to be flexible to meet business needs
  • IT skills including the use of MS Office (Word, Excel, Outlook)
  • Fluent written and spoken English
Apply for this role here